Fake productivity

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We all do it. Scroll through websites and call it research, update our task management system and call it productivity, try different apps and tell ourselves we’ll find one that’s better or faster than what we already use. 

We’re not actually being productive, we’re having fun and distracting ourselves from our daily burdens. And there’s nothing wrong with that. Sometimes, all that playing and tinkering leads to ideas and improvements. 

Go ahead, ask me how many task management and notes apps I’ve tried before landing on my current favs. 

Don’t ask.

Fake productivity is okay. Unless we overdo it, or do it instead of doing things we really need to do. 

I’m not talking about our regular work. We usually get that done, because we have to. Clients are waiting, deadlines are looming, and we do what we have to do. 

I’m talking about the things we don’t have to do, but should. Big things that help us take our practice or career to the next level. 

Otherwise known as “deep work”. 

Deep work requires a lot of thinking, concentration, and hard work. We know we should do it but, too often, we can’t find the time or energy.

Marketing often falls into that category, unfortunately. Planning a series of seminars, writing a book, starting a blog or channel, for example, takes a lot of time and creative energy and are especially difficult when we try doing them at the end of a busy day, or on Saturday after a busy week.

Most advocates of deep work tell you to block out an hour or two each day, ideally in the morning when you (arguably) have the most energy.

Most professionals can’t do that. They have too much else to do. 

There is a compromise. Instead of scheduling an hour or two every day, schedule an hour or two every week. 

Chose a day. Choose a time. Put it on your calendar, and… do it. 

You can accomplish a lot in one hour. Especially when you make it a habit. When you do anything regularly, your subconscious mind continues to work on the subject during the rest of the week while you’re doing other things.

You have other options. Instead of an hour or two each week, you might schedule a half-day every other week. Or a full day once a month. 

Choose something, put it on your calendar, and… do it. 

Because doing nothing isn’t an option.

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Prepare for the busy season before the busy season

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Busy season? Do lawyers have busy seasons? Sure. It may not be a certain time of the year, but lawyers clearly have times when they have more work than other times. 

Lots of work, new clients signing up, trials, meetings, travel, old clients who got in trouble…. 

Maybe an ad took off. Maybe they were in the news for something they did and got noticed. Maybe they got a few referrals, and those led to more referrals. Maybe they met someone at a party and became BFFs. 

Something happened, momentum kicked in, and they got busy. 

You’ve had busy periods, yes? You’ve also had periods when the phones were quiet and you were twiddling your thumbs, waiting for things to change. 

Don’t wait for anything to change. Prepare.

When things are slow, do something. Move. Shake your booty and make something happen. 

Create a seminar or update and promote your old one. Talk to your clients and professional contacts, see if there’s anything they need or if they know anyone who might. Run more ads or hire a consultant to help you improve your campaigns. Get out of the office and meet some new faces. 

While you’re at it, when things are slow, update your systems, forms, and templates, catch up on CLE, take marketing classes, research new markets, experiment with new strategies. 

If things pick up, great, you’ll be ready. If they don’t pick up, hopefully the energy you’re putting in will eventually pay off.

Every lawyer goes through seasons. You don’t know if they will be feast or famine, if or when they might occur or how long they will last. 

The only thing you know is that anything can happen and you need to be prepared.

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Faster than a speeding bullet

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Yes, I know, you are more powerful than a locomotive—at least that’s what you want your clients to believe. You’re invincible—in the courtroom, boardroom and everywhere else. 

As images go, that’s hard to beat. 

But are you faster than a speeding bullet? 

Your clients would like this, too. 

They would like you to complete your work, settle their case, or deliver your work product quickly, because the faster you do that, the sooner they get the benefits they desire. And (they hope) save a bundle on legal fees.

So you might make “speed” a part of your marketing message. 

It can’t be your “unique selling proposition” because, of course, lawyers can’t promise results, quick or otherwise, but it’s a good way to show prospective clients an advantage to working with you. 

Show prospective clients, and the people who can refer them, that you are someone who gets the job without delay.

How do you suggest “speed” without promising it, or sounding like a fast-talking car salesman?

Carefully.

  • When you schedule appointments, offer to see the client today or tomorrow, instead of two weeks out, and schedule those appointments at ten-minute intervals, suggesting that you are busy and work fast.
  • Under promise so you can over-deliver. Tell clients “two weeks” and complete the work in one. Surprise and delight them and create a story they can share.
  • If you use testimonials or quotes from positive reviews on your website or in ads, highlight comments that praise how quickly you got to work and completed it.
  • Talk about how you created many forms and checklists in your practice that allow you to expedite your work process.
  • Update your website with a “modern” look, quicker navigation, and ease of use.
  • Compare and contrast—describe how “most firms” (your competition) do things and show how you are different (better, faster).

Talk fast, walk fast, and show clients you have high energy. Because lawyers who move quickly usually work quickly. 

Most lawyers emphasize quality and trustworthiness and you must, too. But most lawyers don’t even hint at speed, so if you do, you’ll stand out. 

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Client surveys

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Lawyers ask questions to diagnose clients’ problems and prescribe effective solutions. We question witnesses and other parties to learn what they know and how they can help or hurt our case. We hire experts and ask for information and advice to help us better manage our cases. 

Questions are the cornerstone of legal work. But they can be much more. 

Asking questions—through surveys, questionnaires, interviews, and even just conversations—can dramatically improve a lawyer’s marketing and practice management.

What can you ask? Here are a few ideas:

  • Ask prospective clients how they found you and what they heard or read. Did they see an ad? Where? What caught their attention? Were they referred by another client or another professional? What were they told that inspired them to make an appointment? 
  • Ask new clients how they were treated at their first appointment. What stood out about what they saw and were told? Was everything explained to their satisfaction? Did they understand fees, costs, and other terms? What did they like best? What could you improve?
  • Ask existing clients what groups they belong to, to help you identify where you might advertise, network, write articles, or speak. 
  • Ask your subscribers (newsletter, blog, social media) which topics they’d like you to write about.
  • Ask clients if they know about your other services. “Did you know we also do X?”
  • Ask everyone if they might anyone (at work, in their neighborhood) who might like a free copy of your new report or a link to your video. 
  • Ask all clients about their industry or market, business or practice, to “get to know them better” (to create more effective marketing collateral and offers). 
  • Ask all clients if they would recommend you to others and what they would tell them. This could lead to reviews, testimonials, referrals, and ideas for improving your services or your marketing message.
  • In conversation, when you learn a client or contact knows someone you’d like to meet, ask if they would introduce you. 

You can pass out questionnaires at presentations. You can conduct “exit surveys” at the end of cases. You can add “getting to know you” questionnaires in your “new client kits”.

And you can ask clients for feedback or information about themselves or their business any time you meet. 

Questions like these can not only help you create more effective content and marketing messages, they can help you strengthen relationships with your clients and contacts because they really will help you get to know them better.

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Stop worrying about things you can’t control

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You don’t have time to worry about the cases you lost, the mistakes you made, or the people who aren’t happy about something you did or didn’t do. 

You can learn from them, and you should, but don’t dwell on them. You have other things to do. 

Someone criticized you? Didn’t keep their promise? Dented your car?

Let it go. 

Stop worrying about politics, traffic, and world events. Unless you’re getting paid to worry about something, let it go. 

Let go of bad news. If it’s news, it’s already happened. Focus on the future.

Professionally, focus on your legal work, marketing, and managing your practice or career. 

Personally, focus on what you can do and stop worrying about things you don’t control.

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The big lie about legal marketing

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If you ask attorneys about marketing, many will tell you, “I don’t have time for marketing”. But this isn’t true. If you tell yourself this, frankly, you’re lying to yourself. 

Because you do have the time.

Marketing doesn’t only mean going to networking events, conducting seminars, writing a blog or newsletter, or taking business associates to lunch. There are many things a lawyer does that qualify as marketing that take no time at all. 

And you already do them every day.

Here are a few (in no particular order): 

  • How you describe your services 
  • Your fee structure and billing practices
  • The way you greet new clients at your first meeting
  • Your appearance (clothing, grooming, demeanor) and office 
  • How long you put callers on hold
  • Your website (or lack thereof)
  • Your voicemail greeting
  • What you say in your letters and emails 
  • Thank-you notes and what you write in them
  • The holiday cards you send 
  • Your level of energy and enthusiasm for your work
  • Your retainer agreement 
  • Your new client onboarding process
  • The confidence you inspire in people who meet you
  • The way you respond to inquiries via email or phone—what you say, how long you take to reply
  • The quality of your marketing documents
  • How often you stay in touch with clients and prospects
  • The causes and charities you support
  • The professionalism displayed by your staff  
  • How encouraging you are when delivering bad news
  • How consistently you meet deadlines 
  • Your sense of humor (or lack thereof)
  • Your smile (or lack thereof) 
  • Talking about politics or religion with the wrong people or at the wrong time
  • Letting others do the talking while you do the listening
  • The stories you share to make your points and/or to comfort or encourage your clients
  • And the list goes on. And on. 

It’s all marketing. Every bit of it. 

You’re giving people an image and story about your practice, setting their expectations, and building trust. You’re showing the world what’s important to you and what it’s like to work with you.

That’s marketing. And it doesn’t take any extra time to do it.

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One big idea

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One big idea can change your life. Your idea could be a successful marketing method, a way to dramatically increase your productivity, a strategy for winning your current case, a transformative diet or exercise plan, or an investment idea that yields massive returns. 

Big ideas are exciting. They motivate you to take action and often attract others who show up in your life at just the right time. 

One big idea, YOUR big idea, is waiting for you to discover. How do you do that? 

Yes, keep your ears and eyes open, read a lot, pay attention to what others are doing, and record lots of ideas, because having lots of ideas will eventually lead to your big idea. 

In addition to “waiting and observing,” you can be more proactive about it. 

Schedule a few minutes every day or several times each week for creating and collecting ideas. 

I recently heard this idea from a consultant who has done this for decades and swears by it. He starts each day by writing 6 ideas. He says that by starting the day focused on generating ideas, “your mind is set on a more resourceful path, which fosters more creative thinking throughout the day.”

The more ideas you create, the better you get at creating ideas.

If you’re like me, you’re thinking this makes sense, but collecting 6 ideas every day sounds nearly impossible. And then you realize they don’t have to be great ideas or even good ones. They also don’t have to be your own ideas. You can steal them from books and articles and videos and blogs, like I did with this idea. 

The key is to create the mindset and habit of regularly collecting ideas. Lots of them. Because quantity does lead to quality.

Try it. Tomorrow morning, you might go through my blog and write down 6 marketing or productivity ideas. Get your mind thinking about bringing in more clients or better clients, increasing your income or being more efficient with your time. 

You may not use most of these ideas, or any of them, but you might use some. And who knows, one of those ideas might be your next big idea. 

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Risk reduction is risky 

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When it comes to aversion to risk, nobody holds a candle to lawyers. We’re trained to anticipate risks, protect against them, and quickly act to minimize damages when something goes wrong. 

We do this for our clients and for ourself. It’s kinda our thing. 

Risk management in any business or profession just makes sense. What doesn’t make sense are efforts to eliminate all risk, or helping clients do the same.

Why?

For one thing, it is an impossible task. As long as we’re in business (and alive), we can’t eliminate risk. It’s always there. It’s the nature of business. It’s a fact of life. 

But even if we could completely eliminate risk, we shouldn’t. Because without risk, there can be no reward. Without risk, you “risk” becoming stale and boring and losing clients to competitors who aren’t. 

If we eliminate all risk, we simultaneously eliminate new ideas and opportunities, which are, by definition, risky. If we’re unwilling to experiment with a new practice area, niche market, or marketing method, we’ll never enjoy the fruits of those efforts.

Without taking risks, our services look like every other risk-adverse lawyers’. Our advertising messages are stale, our articles say the same things said by every other lawyer, and nobody notices us. To protect yourself from mistakes and losses and criticism, you lose your competitive edge.

A business grows in proportion to the risks it takes and successfully manages. 

Successful lawyers take chances, innovate, and refuse to (completely) play it safe.

Instead of trying to eliminate all risks, we should reduce our exposure to unreasonable risks, prefer risks with a sizable potential payoff, and be ever-vigilant. And advise our clients to do the same.

Intelligently manage risk. Don’t eliminate it.

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Don’t sign up one new client when you can sign up three 

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If you want to grow your practice quickly, structure your marketing and practice management so that each new (or existing) client introduces you to their friends and business contacts.

Their contacts might have the same or similar needs and interests and have work for you. Immediately or sometime soon.

How can you meet their contacts? You ask. “Who do you know who might need/want/be interested in…” your services or offer? When they acknowledge they know someone, ask, “Will you introduce me to them?”

Yes, in can be as simple as that.

But there is something even simpler.

Instead of asking for an introduction, which might be premature, inappropriate, or uncomfortable for you, offer to make your valuable content available to their contacts.

Their contacts might like to read your newsletter, watch your videos, or see your presentation. They might love to have a free copy of your valuable report or dial in to your conference call.

When you offer to allow contacts to access your content, you’re likely to get a ‘yes’. Much easier on you.

It’s also easier for your clients.

They don’t have to tell their contacts much about you, because the offer isn’t about you or your services (yet), it’s about your information.

Their contacts consume your content, and your content sells them on you.

That’s how you get three new clients instead of just one.

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You and only you

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You’re not merely good at your job, you’re the best in your marketplace. That should be your mindset and marketing message. 

You’re the best lawyer for the job. The only lawyer your clients should choose. 

Yes, it borders on arrogant and is open to dispute. But it is the very message your clients want to hear, the very message that will attract them to hire and refer you. 

Clients want to know they’re getting the best advice possible. Not just good advice, the best. 

They want to know that you will take care of them, work hard for them, and competently and completely solve their problems. And do it better than anyone else. 

You want them to know you are the best lawyer for the job, and hiring anyone other than you would be a colossal mistake. 

To accomplish this, you have to believe it’s true. If you don’t, if you think you’re good but not necessarily better than anyone else, it will show. 

If you don’t believe you are the best of the best in your market, you need to work on that. You need to improve the quality of your services, add more value, work harder, or target a different market, one that is aligned with who you are and what you offer. 

Or all of the above. 

So that when you say you’re the best, you believe it, because it’s true.

When you believe it, your clients will believe it and you won’t have to use clever marketing (or lie) to be seen as the best choice. 

You, and only you. 

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