How to make your clients appreciate you more than they already do

October 24, 2011 by
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free and discount services for lawyersLast week my wife went to her dentist for a cleaning. The bill arrived with a charge of $84 for the cleaning and $45 for the exam. Then, the bill showed a $45 credit for the exam. In other words, the exam was free.

Why? I don’t know. Maybe because it was a brief exam or maybe he never charges for an exam that follows a cleaning. Whatever the reason, my wife and I were pleased. We like our dentist even more than we already did.

Now, what if he simply omitted the charge for the exam? Would that have had the same effect? I don’t think so. We wouldn’t know that he was “comping” the exam. If we had thought about it at all, we would have assumed the exam was included in the cleaning and not given it another thought.

When you do something nice for your clients, whether giving them a free service, a discount, or something extra, make sure they know about it. Put the charge on the statement and then show a credit for that charge, so the client can see the value of the service they received.

Do this for free consultations, too. Send a bill for the consultation, show a 100% credit, and a zero balance due.

Do you think your would-be clients will better appreciate the value of what you do if they see that the consultation they got free is worth $400?

You bet they will.

Something else. If you don’t have free or discounted services you occasionally give to clients and prospects, it’s time to start. One way to do that is to take something you regularly include as part of your services and “break it off” as a separate item.

For example, if you charge $1500 to prepare a living trust and this includes a pour over will, power of attorney, and living will at no charge, simply send an invoice that shows the ordinary charges for those additional documents and 100% credit.

If you want clients and prospects to appreciate you more, when you do something nice for them, make sure they know about it.

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Filed Under: Client relations, Fees and Billing, Law office management Tagged With: , , , , , , , , , , , , , , , , , , ,

Attorney Marketing 101: The psychology of referrals

October 19, 2011 by
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The psychology of referrals--lawyer marketingThere are two kinds of referral sources: those who can refer and those who will.

If you’ve done a good job for your clients, most are probably willing to give you referrals. That doesn’t mean they will. If they don’t know people who need your services, they can’t refer them.

Others — professionals, business owners, centers of influence — who are able to refer you a lot of business, often don’t.

Understanding why people do or do not give referrals can help you get more of them.

So why do people provide referrals? Your clients are willing to send referrals for several reasons:

First, your clients want to help their friends and colleagues to the benefit of your services. They can save their friends the time they might have spent looking for an attorney, and help them avoid the risk of getting an incompetent one or getting overcharged. Their friends appreciate this help; your client’s status is elevated. Being able to help their friends makes them feel important.

Second, when their friend retains you and is also satisfied with your work, it validates your referring client’s decision to hire you in the first place. Any doubts they may have had about their experience with you are removed.

The third reason your clients are willing to give you referrals is that they want to help you. However, clients don’t always know that you want their referrals. You need to tell them. Or, they understand that you want referrals but they just don’t think about it. You need to remind them.

If you’re not getting referrals from your clients, or you’re not getting as many as you would like, there are only two reasons: either you don’t deserve them or you’re not asking for them.

Now, how about non-clients, professionals, business owners, centers of influence–why might they give you referrals?

For some, it is the expectation of quid pro quo. They give you referrals and you give them referrals, or so they hope.

Others will refer their clients and contacts to you for the same reason your clients do: to help their clients avoid the risk and effort of finding an attorney on their own. In helping their clients this way, they add value to their relationships and their status is also elevated. And yes, some also feel good about helping you, too.

When a professional is able to refer business but is unwilling to do so, it may be because they don’t yet know, like, and trust you. It takes time for your relationship to develop. Eventually, they may turn out to be a big source of new business.

Many prospective referral sources don’t send you business because they don’t have it to give. They have a relationship with another attorney to whom they refer and they don’t have enough referrals for both of you. Unless their regular attorney has a conflict of interest, is unavailable, or doesn’t handle a given matter, your prospective referral source may be willing to refer, but not able.

In time, that may change. When the other attorney retires, dies or screws up, you could be next in line.

If you’re dealing with a prospective referral source who cannot reciprocate, there are other ways they can help you. By the same token, there are other ways you can help them when you can’t reciprocate.

Some people who can give referrals simply won’t. They may see it as risky–what if you screw up and make them look bad? Others just can’t be bothered.

Don’t dwell on the reasons why people won’t refer. If some clients won’t do it, it doesn’t matter; most will. With non-client referral sources, the numbers are reversed. Most won’t refer and this doesn’t matter. You only need a few who do.

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Filed Under: Client relations, Referral sources, Referrals, Relationship marketing Tagged With: , , , , , , , , , , , , , , , , , , ,

What do your clients really want?

October 17, 2011 by
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Your clients hire you to obtain results. They want a certain outcome, a verdict or settlement, a deliverable. This post points out that results usually come at the end of the engagement and says that, “. . .clients don’t care about results most of the time, they care about the experience they’re having with you right now.”

Clients obviously do care about how they are treated by you and your staff; their experience with you is important to them. But I don’t think you can say they don’t care about results most of the time. They certainly do.

But, next to getting those results, there’s something else they care about.

They want to see that you made the effort.

Clients want to see that you tried. You fought for them. You did the work. If the hoped for results don’t come, most clients will accept this, but only if they know you did your best.

Your clients expect you to treat them politely and keep them informed. They expect you to be fair in your billing. Being treated well is part of the deal, part of what they get when they hire you. But being treated well will never excuse a lack of effort.

There’s two parts to this:

  1. You have to make the effort, and
  2. Your clients need to know you did.

Make sure your clients see your work product and understand everything you do. Paper them, inform them, explain to them. Show them you did everything you could to obtain the results they want. That’s what they’re paying you for.

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Filed Under: Client relations, Communication Tagged With: , , , , , , , , , , , , , , , , , , ,

How to keep your name in front of prospects all year long

October 10, 2011 by
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My recent post on holiday greeting cards elicited a comment from Bruce Brightwell, an attorney who sends his list a magnetized refrigerator calendar. “People love the calendars, and I am in front of them for the whole year,” he said.

This is smart marketing. A practical gift that keeps your name and contact information in front of clients and prospects that is inexpensive and effective.

Calendars are a great year end gift. What can you do the rest of the year?

Do a search for “advertising specialties” or “ad specs”. That’s what they are called in the trade. You will find a mind numbing array of possible items you can offer:

  • Pens
  • Key chains
  • Calendars (wall, refrigerator, desk, wallet)
  • T-shirts
  • Baseball caps
  • Book bags
  • Book ends
  • Paper weights
  • Coffee mugs
  • Thermoses
  • Book bags
  • Mouse pads
  • Business card cases
  • Book marks

I like pens. You can get them in bulk for under .25 cents, and nice ones for under a dollar. People use pens and carry them, and if they lose one, someone else will pick it up.

I also like note pads. They are very inexpensive (any printer can make them for you) and you can get them in different sizes. Real estate agents send them pre-printed with lines for a grocery list. This is good for consumers. For businesses, I like a 4 by 5 1/2 size that can sit on a desk or next to a phone. While taking notes, your prospect looks at your name and smiling face at the top of the pad, draws a mustache and eye glasses and darkens your teeth. It’s a note pad and a game!

A disadvantage of note pads is that once they have been used, they’re gone. But this gives you an opportunity to get in front of clients and prospects several times a year to replenish their stock.

In choosing an item, keep in mind the amount of room available for printing. A pen has very limited space; a calendar has much more. More space lets you include an “advertising” message: your practice areas and/or an offer, e.g., “‘Free Report: How to save 20 to 50% on legal fees this year’ at www.mywebsite.com”.

You can, of course, have more than one gift item. You could mail everyone a calendar at year end, give coffee mugs to visitors to your office, and give a more expensive item (e.g., Polo shirt) to new clients.

Have you used ad specs to market your practice? Did it bring you new business?

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Filed Under: Advertising, Client relations, Marketing legal services Tagged With: , , , , , , , , , , , , , , , , , , ,

Farming for law firms: getting a higher yield from your client relationships

September 28, 2011 by
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To be productive, a farm needs acres and acres of land. Rich top soil,  seeds planted a few inches under the surface, within reach of the sun’s rays, regular water, and the loving care of the farmer. The farmer knows that each seed can yield only so much, so he plants lots of them. More seeds, bigger harvest.

A farm is “an inch deep and a mile wide.” Unfortunately, so are many law firms. They plant a lot of seeds, going wide instead of deep, collecting fees and moving from new client to new client. But while a seed planted in the Earth can only yield so much, clients can yield far more than the fees they initially pay.

Each client can also:

  • Hire you again
  • Hire you for other services
  • Provide referrals
  • Introduce you to prospects, referral sources
  • Promote you via social media
  • Send traffic to your web site
  • Recommend your newsletter, ezine, blog
  • Distribute information by and about you
  • Invite their colleagues to your seminars
  • Provide information to you about their industry and/or key people
  • Give you testimonials and endorsements
  • Provide feedback about your marketing

The big money in a law practice is not the initial harvest, the fees earned on front end. The big money is earned on the back end. You may earn $10,000 from a client today, but $100,000 over their lifetime.

To bring in his big crop, the farmer must nurture his seedlings. So must you nurture your clients. Communicate with them. Appreciate them. Acknowledge them. Give to them. Build strong relationships with your clients and they will bear much fruit and continue to blossom for many seasons.

A farm is an inch deep and a mile wide; a law firm should be an inch wide and a mile deep.

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Filed Under: Client relations, Increase your income, Leverage, Marketing legal services, Relationship marketing Tagged With: , , , , , , , , , , , , , , , , , , ,

What to give new clients when they sign up

September 14, 2011 by
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I hired an attorney recently. After I signed the retainer agreement, he gave me a copy of the agreement and my check. Nothing else. Nor has he sent me anything in the mail or email in the several weeks since.

No letters, no phone calls, no information.

It’s true, nothing has happened yet that would require an update. Nevertheless, not sending me anything or communicating with me in any way is a big mistake.

Attorneys need to give new clients as much information as possible, and stay in touch with them as often as possible:

  • To thank them for choosing you instead of any other lawyer
  • To educate them on what you will be doing and how the client can help you do a better job for them
  • To inoculate the client from doing or saying anything that could harm them
  • To clarify and commemorate what you told the client and what the client told you
  • To give them something to show their spouse or partner that explains what you are doing and why it is necessary
  • To show clients you are organized and experienced and that they can trust you to stay on top of their matter
  • To ensure the client knows what will be happening, and when, so they don’t expect too much, too soon
  • To let the client know that even though they haven’t heard from you, you are working on their case
  • To reduce the client’s anxiety–about their case and about working with a lawyer
  • To add value to the transaction and exceed the client’s expectations; to give them a “wow” experience
  • To clarify billing and payment requirements so there are no misunderstandings or unpleasant surprises
  • To set the stage for cross-sales and referrals by educating the client about other services your firm offers

Every law firm should send new clients home with as much information as possible. Create a simple “new client kit” and supplement this with regularly scheduled letters and phone calls. Let them know what you are doing for them, even if what you are doing is waiting for something from them or from another party.

Many attorneys do this but too many don’t. How about you? What do you send your new clients and how has this helped your practice?

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Filed Under: Client relations, Law office management, Referrals, Thank you letters Tagged With: , , , , , , , , , , , , , , , , , , ,

Are you branding your law firm? Here’s why you shouldn’t.

January 24, 2011 by
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When one of your clients has a friend or business contact who needs a lawyer, they’ll hand their friend your business card (we hope) and say, “Here, call my lawyer”.

Notice they don’t say, “Here, call my law firm.”

Your clients have a relationship with you, not your firm. Even if you are a partner, your brand is “you” and “you” is what you should be promoting.

If permitted, you should have your own web site or blog, your own social media accounts, your own domain name, and your own email account (you@yourdomain.com).

If all you do is promote and brand your firm, what happens if you leave the firm or the firm disbands?

Your brand is valuable. It should be protected, nurtured, and grown.

(Note, the above photo is a business card from lawyer James Rains, circa 1857. It says, “Will practice in any of the Courts, and attend promptly to the collection of claims.” It looks like he was a partner in the firm of “Kernan & Rains,” yet the card promotes Mr. Rains.)

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Filed Under: Business cards, Client relations, Referrals, Relationship marketing, Social media Tagged With: , , , , , , , , , , , , , , , , , , ,

What do SEO and client relations for lawyers have in common?

December 20, 2010 by
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“I’m a busy lawyer. I don’t have a lot of time to write a newsletter or blog.”

Good. If you have time to write a lot, your clients and prospects might not read what you send them.

While frequency of contact is important, quality is far more important. Instead of writing low-quality weekly messages, you’ll do far more to strengthen your relationships and build your reputation by sending a high-quality missive once a month.

I am subscribed to hundreds of blogs and email newsletters. My email inbox and RSS feed reader are inundated. Several times a day I peruse these offerings. I spend most of that time skimming the headlines and deleting or archiving nearly every article. I may scroll through ten or twenty percent but I probably read no more than two percent. The ones I read (and, often save) are where the real value for me lies.

I stay subscribed to this multitude of newsletters and blogs because they give me a sense of what’s trending in my areas of interest. I also find articles I can share with my Twitter and Facebook companions. And, I do find articles worth reading. If I don’t have time to read them on the spot, I save them to read later. Many of the publications I follow publish several times per week; some of the bigger publications publish twenty or thirty articles per day.

I filter through a large quantity of articles looking for the few of high quality. Sometimes they come from the multitude. More often, they come from the handful of sources that consistently provide high quality material. They may not post frequently and not everything they post is golden, but the most useful material (for me) usually comes from the same sources. Those are the ones I look forward to and make sure I read.

So, if you write a newsletter or blog, you don’t have to write every day or three times a week or even weekly. Write when you can but make it worth reading. Your clients and prospects will appreciate it.

Apparently, uncle Google agrees. Carolyn Elefant writes that while in the past, quantity of keywords and links to a web site determined primacy in search engine ranking, Google has modified its algorithm to better reflect the quality of those keywords and links. You don’t need everyone linking to your site, so long as you have the right ones.

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Filed Under: Blogging, Client relations, Communication, Email, Productivity, Relationship marketing, Social media, Social media marketing, Writing Tagged With: , , , , , , , , , , , , , , , , , , ,
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