If you’re like me, you enjoy watching videos about different productivity tools and systems.

That doesn’t mean we’re unhappy with what we’re currently using. Just that we’re open to new ideas and enjoy learning things we can use with our current setup.

And we’re curious. We like seeing what others use. Even how they have set up their workspace.

It’s fun. A pleasant respite from a hectic day.

And sometimes, it leads us to make a switch to a different tool or system, which increases our productivity and enjoyment.

But how do you know when you’ve found the right tool or system?

Actually, I have an answer. A rule of thumb I found languishing in my notes. I don’t know who said it but I wrote it down because it makes so much sense.

The system or tool that’s best (for you) is the one you don’t have to think about.

It just works. Seamlessly. Comfortably. You turn it on or open the page and go.

You don’t feel any friction. Or compelled to change anything. You’re busy doing what the tool or system helps you do.

And when you found it, you knew it was “the one”.

The app, operating system, or process that is a perfect fit. You don’t need to look at anything else.

But (if you’re like me) you will. Because you might find something you like better. Or learn something you can use.

And because it’s fun.